All college policies and procedures, unless expressly stated otherwise, apply to:
-
- all faculty and staff;
- all students, regardless of instructional delivery mode;
- the EGSC Swainsboro, Statesboro, Augusta locations;
- all off campus dual enrollment high school locations; and
- all college sponsored events regardless of location.
Section 1 through Section 15 below is a compilation of the official policies and procedures of ³Ô¹ÏÖ±²¥.
-
- Interim Policy on Revised Position Titles and Unit Names Due to Reorganization
- EGSC Organizational Chart (PDF)
- EGSC - Augusta (PDF)
- EGSC - Statesboro (PDF)
- Academic Affairs (PDF)
- Athletics (PDF)
- Business Affairs (PDF)
- Enrollment Management (PDF)
- Information Technology (PDF)
- Institutional Advancement (PDF)
- Police Department (PDF)
- Student Affairs (PDF)
The following policies or policy revisions were adopted by the President’s Cabinet and/or Faculty Senate, as appropriate, are effective as of the date each was adopted as noted on the first page of the policy, are not contained in the Faculty Handbook 2/18/20 document and are posted below for convenience.
-
- Academic Advising Plan
- Academic Advisement Plan for Athletes
- Academic Honesty Policy
- Academic Processions and Regalia
- Academic Student Grievance Policy
- Animal Care and Use Policy
- At-Risk Alert Policy
- Athletic Academic Integrity Plan
- Course Maximums and Overrides
- Creation and Elimination of Academic Programs
- Credit Hours Awarded Policy
- Drop and Withdrawal Policy
- Dual Enrollment Manual
- Evaluation of Faculty
- Faculty Credentials Policy
- Faculty and Staff Development Funding Opportunities
- Faculty Leave Policy
- Faculty Syllabus Template
- Faculty Syllabus Template – Campus Carry Statement
- Final Course Grade Appeal
- Midterm Grades and Progress Reports Policy
- Policy for Laboratory Supervision in Science Courses
- Post-Tenure Review
- Procedure for Assigning Courses for Summer School for Full-Time Faculty
- Procedure for Merit Salary Increases
- Promotion and Tenure Policy
- Salary Determination for Summer School Faculty
- Student Appeals Process Following Academic Exclusion
- Academic Policy/Proposal Routing Form (PDF)
- Professor Emeritus Policy
- Attendance Verification Policy
- Classroom Observation Policy
Library
-
- Student Housing Agreement 2024-25
- Notice of COVID-19 Risk and EGSC Housing Requirements
- Housing Cancellation Request Form (PDF)
- (EGSC log in required)
Residence Hall Handbook 2023-24 (PDF)
Student Athlete Handbook (PDF)
Student Handbook 08/07/24 (PDF)
The following policies were adopted by the President’s Cabinet, are effective as of the date noted on the first page of the policy, are part of the Student Handbook 1/10/20 document, and are posted below for convenience.
-
- Academic Honesty Policy
- Bobcat Growl – Complaint System
- CHOICE Program Policy on Student Eligibility for Housing
- Assistive Animal Policy
- Minor Children on Campus Policy
- Mr. and Miss EGSC Pageant Contract
- Procedure for Student Publications
- Student ADA Grievance Policy
- Student Criminal Background Investigation Policy
- Student Government Association (SGA) Constitution
- Plan for Managing a Psychological and Psychological/Medical Crisis
- Interim Suspension Policy
- Notice of Non-Discrimination
Code of Student Conduct and Disciplinary Procedure
The updated Code of Student Conduct, applicable to EGSC students and effective 8/28/2025, is located at the link below.
-
- Code of Student Conduct (PDF)
Alcohol and Other Drug Policy, Prevention, and Awareness
EGSC Catalog 2025 – 26 (PDF)
-
- Academic Renewal Policy
- Admissions Office Fee Waiver Policy
- College Credit for Military Education Policy
- Military Credit Procedure
- Military Learning Articulation Form (PDF)
- Commencement Participation Policy
- Credit Hours Awarded Policy
- Credit for International Baccalaureate (IB) Courses Policy
- Death of Student – Institutional Response Policy
- Drop and Withdrawal Policy
- FERPA – Notification of Student Rights Policy
- Immunization Policy
- In-State Tuition Policy for Military Students
- Intramural Sports Handbook
- Lawful Presence Policy
- Learning Support Policy for Transfer/Returning Students
- Non-Payment of Fees Policy
- Policy for Laboratory Supervision in Science Courses
- Posthumous Degree Policy
- Presidential Exception Procedure
- Presidential Waiver Policy
- Prior Learning Assessment Policy
- Residential Requirement for Student Athletes
- Satisfactory Academic Progress Policy
- Transient Student Permission Policy
- VA Educational Benefits Policy
- Honorary Degree Policy
- Attendance Verification Policy
- Equal Opportunity in Admissions Policy
- Academic Deficiency Policy for Housing
-
- Business Affairs Policies and Procedures Manual (PDF)
- Cash Management Policy
- Pay Calendar
- Mail Room
- Required Electronic Transfer of Funds for Employees and Retirees
- Contract Administration Policy
- Contract Routing and Approval Form (PDF)
- EGSC/USG Cybersecurity Contract Checklist (PDF)
- Vendor Mandatory Criminal Background Check Terms and Certification Form (PDF)
- Investment Policy
- Purchase of Clothing and Uniforms Policy
- Purchasing Card Policy
- Travel Policy
- Non-Employee Travel Policy
- CatCard Usage Policy
- Dining Plan Policy
-
- Employee Handbook 3/26/2019 (PDF)
- Links updated 9/16/24, 1/7/25, 1/28/25
- Student Employee Handbook 8/23/23 (PDF)
- Hosted Student Internships
- Employee Handbook 3/26/2019 (PDF)
Note: The EGSC Employee Handbook consists of the following:
-
- EGSC Employee Handbook at the above link; and
- The policies adopted by the President’s Cabinet as listed below.
Table of Contents
Employment
-
- Notice of Non-Discrimination
- Affirmative Action Policy and Affirmative Action Plan
- Ethics and Reporting Hotline Procedures
- Ethics Hotline Report Line User Roles (PDF)
- Employee Alcohol and Other Drug Prevention Policy
- Calculation of Due Date Policy
- Volunteer Program Policy
- Volunteer Agreement Form for Non-Employee (PDF)
- Volunteer Agreement Form for Employee (PDF)
- Volunteer Services Request Form (PDF)
- Background Investigations
- Employee Recruitment and Direct Appointments Policy
The Employee
-
- Employment Applications
- Employment Selection Process and Criteria for Employment
- Employment of Relatives
- Employment of Foreign Nationals Policy
- Employee Orientation Training Policy
- FERPA Mandatory Training Policy
- Building Access and Security Policy
- Employee Occupancy in Student Housing Policy
- Employee Housing Agreement (PDF)
- Appearance
- Telephone, Equipment, and Software Utilization
- IT Equipment Policy
- Pets Policy
- Pet Policy for Professional Live-in/Live-on ³Ô¹ÏÖ±²¥ Staff Members
- Service Animal Policy
- Fleet Management and Motor Vehicle Use Policy
- Trip Approval and Travel Policy
- Trip Proposal Form (PDF)
- Conflicts of Interest and Conflicts of Commitment
- Permission for Outside Activity Form (PDF)
- Political Activities Policy
- Resignations
- Reduction in Force
Classification, Compensation and Payroll
-
- Employee Categories
- Dual Appointment Policy
- Interim and Acting Appointments Policy
- Relocation Expenses Policy
- Workweek – Faculty Employees, Staff Employees
- Fair Labor Standards Act Overtime Compensatory Time Policy
- Inclement Weather or Other Emergencies
- Paychecks – Withholding of Pay Policy
- Garnishment of Pay
- Promotions
- Transfers
- Vehicle Allowance Policy
Employee Relations
-
- Performance Evaluations
- Amorous Relationships Policy
- Conflict Resolution Policy
- Sexual Misconduct Policy
- Resources for Sexual Misconduct Complaints and Respondents
- Non-Discrimination and Anti-Harassment Policy
- Disruptive Behavior Policy
- Cooperation in Internal Investigations
- Employee Grievance Policy
- Gift/Gratuities and Employee Expenses Paid by Vendors Policy
- Purchase of Goods and Services – Use of College Property
- Title IX Hearing Appeal Form (PDF)
Employee Benefits and Services
Retirement Plan and Savings Options
Insurance Benefits
Other Benefits and Services
Safety and Security
-
- General Safety Procedures
- Reporting and Response Procedures for Accidents, Injuries and Emergencies
- Mandatory Reporting of Child Abuse and Neglect Policy
- Tobacco and Smoke Free Campus Policy
- Public Employee Hazardous Chemical Protection and Right to Know
- Immediate Notification of President About Serious Events/Emergencies
- Employee Acknowledgment of Handbook Form (PDF)
-
- Alcoholic Beverage Policy
- Alcoholic Beverage Service Agreement (PDF)
- Building Access and Security Policy
- Campus Tree Care Plan (PDF)
- Minors on Campus Policy
- Minors on Campus Event Proposal Form (PDF)
- Minors on Campus Training Materials (PDF)
- Facility Usage and Scheduling Policies and Fees
- Facility License Agreement (PDF)
- Fitness Facilities Guidelines
- Fitness Center Eligibility Form (PDF)
- Freedom of Expression Policy
- Freedom of Expression Grounds Reservation Form (PDF)
- Personal Office Energy Usage
- Posting and Distribution of Materials Policy
- Space Assignment Policy
- Tobacco and Smoke Free Campus Policy
-
- Campus Computer and Network Usage Policy
- Support Services Policy
- Wireless Network Access Policy
- Acceptable Use Policy
- IT Equipment Acquisition/Asset Management and Confirmation Policy & Procedure
- Computer Anti-Virus Policy
- IT Incident Response Policy & Procedure
- Remote Network Access Policies
- Approved Software/Applications Policy
- Campus Email Policy
- Institutional Website Policy
- Telephone Use by Faculty/Staff
- Computer Lab/Workstation Usage Policy
- BANNER User Account Access Policy & Procedures
- Campus Emergency & Non-Emergency Notification Systems Policy/Procedures
- Web Content Governance Policy
- Data Security and Privacy Policy
- Physical Security of Information Resources Policy
- Information Security Awareness Training Policy
Unit Compliance Calendars
-
- Academic Affairs (PDF)
- Athletics (PDF)
- Business Affairs (PDF)
- Financial Aid (PDF)
- Human Resources (PDF)
- Student Affairs (PDF)
- Institutional Advancement (PDF)
- Institutional Research (PDF)
- Internal Audit (PDF)
- IT (PDF)
- Public Safety (PDF)
- President’s Office (PDF)
-
- EGSC Police Department Policy Manual Standard Operating Procedures (PDF)
- Emergency Response Procedures – Swainsboro (PDF)
- Parking and Transportation Policy
- Personal Transportation Vehicle Policy
- Video Surveillance Policy
- Weapons and Explosives Policy
- Weapons Compliance Procedure Campus Carry
- Clery Act Compliance Policy
- Fire Drill Policy
-
-
- This policy regarding modifications was archived upon the 2/20/2025 Cabinet approval of the updated Policy & Governance Approval Procedures. For an archive copy of this policy, please contact legalFREEOMNIUPDATE
-